INTERNATIONAL GUIDE
Invoice a client abroad without your own company
WorkNode can invoice certain foreign clients when the assignment can be approved and the correct documentation is available. VAT and invoice requirements depend on the service, client type and country.
01 · DOCUMENTATION
Details you need from the client
Ask for the client’s legal name, address, country, registration number, relevant VAT number, billing address or invoicing portal, preferred currency, payment terms and purchaser reference.
Also confirm who orders and approves the work, which legal entity belongs on the invoice, and whether the client requires a purchase order or specific invoice labelling.
02 · CLIENT TYPE
Is the client a business or a private individual?
VAT rules distinguish between a taxable person, such as a business purchasing the service for its activities, and a non-taxable person, such as a private individual.
A valid VAT number can normally show that a client in another EU country is a taxable person. Further evidence may be required if no VAT number is available.
03 · EU
Client in another EU country
For services covered by the general B2B rule, the sale is normally taxed where the business client is established, so Swedish VAT is not charged. The buyer instead reports VAT in its country.
Exceptions apply to certain services. Provide the client’s VAT number and a clear service description so WorkNode can assess the invoice.
04 · OUTSIDE THE EU
Client outside the EU
For services supplied to a business outside the EU, Swedish VAT is often not charged, but the nature of the service and the client’s status must be checked. Different general rules and several exceptions apply to private clients.
Provide evidence of who the client is, where it is established and which service is being sold.
05 · BEFORE INVOICING
Check before the invoice is sent
- WorkNode can be the contracting party for the assignment
- the client’s legal identity and country have been verified
- a VAT number or other business evidence is available when required
- the service is described well enough for a VAT assessment
- currency, payment terms, reference and invoicing channel are confirmed
FREQUENTLY ASKED QUESTIONS
Common questions about international invoices
Common questions about international invoices
- Can I choose any currency?
Not without checking. Available currencies and any currency handling must be confirmed for the assignment.
- Does the client need a VAT number?
It depends on the client type and situation. A valid VAT number is normally important evidence for a business client in another EU country.
- How do I know which VAT treatment applies?
It depends on the service, client type and country. WorkNode must check the documentation before invoicing when the situation is uncertain.
Will WorkNode invoice a client abroad?
Prepare the documentation and request a check before the invoice is sent.